QuickBooks will send an invoice. It will even send a reminder — a scheduled email that goes out on the date you set. What it won't do is the part that actually eats your week: reading what the client writes back, working out what it means for your books, and drafting a reply that gets you paid without straining the relationship.
That's the gap "invoice chasing software" fills. This is a straight look at the tools that sit on top of QuickBooks Online and chase your overdue invoices for you — what each costs, how well it fits QuickBooks, and how much of the follow-up it really handles. Every price below was read on each vendor's own pricing page on 22 July 2026 and linked so you can check it yourself.
First, what QuickBooks already does
QuickBooks Online has automatic invoice reminders built in, free with your subscription. You set a schedule — say, three days before due, on the due date, and a week after — and QuickBooks emails the customer a reminder from your company.
For some businesses that's enough. But it has two hard limits. It fires on a timer regardless of what the client already told you, and it does nothing with the reply — the "can we split this?" or "paying next week" lands in your inbox as raw work. If your overdue list is short and your clients pay on the first nudge, QuickBooks' own reminders may be all you need. If the follow-up is a real drain, the tools below are built for it.
What to look for in a QuickBooks chaser
- Two-way sync, not just a read. The tool should pull your overdue invoices from QuickBooks and log its activity back to the invoice, so QuickBooks stays the source of truth and your bookkeeper sees what was chased.
- Handle the reply, not just the reminder. Scheduling a sequence is the easy part. The time sink is reading what the client wrote back and drafting the right answer.
- Chase in your own voice. A templated "payment reminder" from a platform address reads like a collections notice to a client you talk to every week.
- Pricing that doesn't punish growth. Many A/R tools tier by revenue or invoice count, so your bill climbs for the same feature as you scale.
1. FetchDue — best when the replies are the work
Price: $29/month flat (Pro), free tier to track invoices by hand, $149/month for Firm. 14-day trial, no card.
FetchDue reads your overdue invoices straight from QuickBooks, drafts each chase in your own voice, and sends it from your own mailbox — then logs the chase back onto the invoice in QuickBooks so your books stay current. The difference from a scheduler is what happens after the send: when the client replies, the agent reads it and acts on what they actually said. A request to split becomes a drafted installment plan with real dates for you to approve; a promise to pay is tracked and followed up if it slips; anything sensitive goes straight back to you. You approve every message before it reaches a client.
The flat $29/month doesn't move when you grow — no revenue tiers, no per-invoice metering. The trade-off is focus: it isn't a full receivables suite with credit checking or a reporting stack, and it's built for agencies rather than horizontal finance teams. See how the agent works, or the head-to-heads for FetchDue vs Chaser and FetchDue vs Paidnice.
Best for: QuickBooks users where the person chasing invoices also runs the relationship, and the real backlog is the replies.
2. Paidnice — best for QuickBooks-native enforcement
Price: from $69/month (Essentials, 150 invoices / 600 emails), Pro $99–$799 by volume, Custom $999+. Verified at paidnice.com/pricing, 22 July 2026.
Paidnice plugs directly into QuickBooks Online (and Xero and Stripe) and automates the receivables mechanics: reminder sequences, automatic late fees, compounding interest, prompt-payment discounts, statements, and a customer portal. If your strategy is "make late payment cost something, consistently, without me being the bad guy," Paidnice does that cleanly, and it's the most accounting-native option here. The catch is that it's a rules engine — it fires on day 30 regardless of what the client said on day 28 — and the $69 entry is capped at 150 invoices and 600 emails, with Pro tiers climbing to $799 as your volume does. Full breakdown: FetchDue vs Paidnice.
Best for: QuickBooks businesses that want late fees and interest applied automatically at volume.
3. InvoiceSherpa — best budget QuickBooks reminders
Price: $49/month (Sole Proprietor, up to 100 open invoices), $99 (Small Business, 101–500), $199 (Enterprise, unlimited). Verified at invoicesherpa.com/pricing, 22 July 2026.
InvoiceSherpa syncs with QuickBooks Online and runs automated reminder sequences, recurring billing, and a customer payment portal, metered by how many open invoices you carry. It's a reasonable, low-cost way to automate scheduled reminders on top of QuickBooks. Like QuickBooks' own reminders, it's a scheduler at heart — it sends on a cadence and doesn't read or draft responses to replies — but it adds more control than the built-in feature for a modest price.
Best for: small QuickBooks shops that want more reminder control than the built-in feature, cheaply.
4. Chaser — best for finance teams that need credit control
Price: from $259/month (Compact; revenue-tiered), Core $779, Complete $1,169, plus the Care service from $447/month. Verified at chaserhq.com/pricing, 22 July 2026.
Chaser connects to QuickBooks Online and is the most established product here: scheduled reminder workflows, receivables reporting and forecasting, SMS and phone-call escalation with bundled credits, commercial credit checking, and an optional human service (Care) where an AR specialist works your ledger. It's a genuinely strong platform — for a finance team. The entry Compact plan is capped at four users and gated by annual revenue, so a small QuickBooks shop pays enterprise pricing for a reporting surface it won't use. Full breakdown: FetchDue vs Chaser.
Best for: finance teams that need credit checking, phone escalation, or a full receivables suite.
Quick comparison
- FetchDue — reads replies + two-way QuickBooks sync · $29/mo flat · you approve every send, chases from your own mailbox
- Paidnice — QuickBooks-native rules engine · from $69/mo, per-invoice tiers · late fees, interest, statements
- InvoiceSherpa — budget QuickBooks reminders · from $49/mo, by open-invoice count · sequences + recurring billing
- Chaser — finance-team receivables · from $259/mo, revenue-tiered · credit checks, phone escalation
- QuickBooks' own reminders — free with your subscription · scheduled emails, no reply handling
How to choose
Start from what's actually eating the time. If it's just that no reminder goes out, QuickBooks' built-in reminders — or InvoiceSherpa for a bit more control — may be all you need. If you want late fees and interest enforced automatically, Paidnice is the most QuickBooks-native way to do it. If you have a finance function and need credit checks or someone making calls, Chaser is the serious tool. And if the drain is the replies — reading "can we split this?", working out the plan, and writing the answer without losing the client — that's the specific job FetchDue is built for, and the cheapest place to start.
Still weighing the two names most people compare? Read Chaser vs Paidnice vs FetchDue, or the broader best invoice chasing software for agencies roundup.
Frequently asked questions
Does QuickBooks chase overdue invoices automatically? QuickBooks Online can send automatic invoice reminders on a schedule you set, free with your subscription. It emails the customer on your chosen dates, but it doesn't read replies or draft responses — that part still lands on you. The tools above add that layer.
What's the cheapest invoice chasing software for QuickBooks? Of the dedicated tools, FetchDue starts lowest at $29/month flat (with a free tier for tracking by hand). InvoiceSherpa starts at $49/month, Paidnice at $69/month, and Chaser at $259/month — all verified 22 July 2026.
Do I have to move my invoicing off QuickBooks? No. All of these read invoices from the QuickBooks you already use and leave your invoicing exactly where it is. FetchDue also logs each chase back onto the invoice in QuickBooks, so your books stay the source of truth.
Which one actually writes the follow-ups for me? Chaser, Paidnice, and InvoiceSherpa give you templates and send them on a schedule. FetchDue drafts each chase in your voice and reads every reply to draft a response — you approve each message before it goes out.
Chaser, Paidnice, and InvoiceSherpa pricing verified against their own pricing pages on 22 July 2026. Prices change; check the source links before deciding. See also FetchDue vs Chaser, FetchDue vs Paidnice, and how FetchDue works.